TeamPass is a free, open-source password manager designed for teams to store, share and organise passwords and credentials securely on their own server. It suits businesses that need a self-hosted password vault with user permissions rather than a cloud-based password service.
What is TeamPass?
TeamPass is a self-hosted password management platform for organisations that need to control where their credentials are stored. It provides a shared vault for passwords, logins, access keys, notes and related information, while allowing administrators to decide which users can view or edit each item.
Unlike a typical cloud password service, the software runs on infrastructure managed by you or your hosting provider. This can be useful for businesses with data-residency requirements, internal security policies or a preference for open-source software. The official TeamPass website describes the platform as a self-hosted credential vault with folder-level access control and encrypted secrets.
The main trade-off is responsibility. Your business, administrator or hosting provider must keep the application, database, server and backups secure and up to date. As of 2026, TeamPass is best suited to organisations that value control and flexible permissions and are comfortable with managed self-hosting.
5 Best Features of TeamPass
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Folder and role-based access control.
Credentials can be arranged in a tree of folders, with roles and user permissions controlling who can see or manage each item. This is more practical than storing shared passwords in spreadsheets, email threads or chat messages. -
Encrypted personal and shared folders.
Team members can have personal areas alongside shared folders for departmental or project credentials. This helps separate private information from the passwords that a wider team needs to use. -
Security posture monitoring.
The platform can highlight weak, reused, breached, overdue or widely shared credentials. These indicators give an administrator a useful starting point for improving password hygiene rather than waiting for a security incident. -
Identity and multi-factor integrations.
TeamPass supports options such as LDAP, Active Directory, OAuth2 single sign-on and TOTP-based multi-factor authentication. For a small business, this can reduce the number of separate user accounts that need to be created and removed manually. -
Audit trails and governance tools.
Item history, access records, recertification campaigns and compliance exports help show who has access to sensitive credentials and when changes were made. These features are particularly useful when a business needs a clearer record for internal reviews or external audits.
TeamPass in Action: 3 Examples
1. A small digital agency shares client logins safely
Example scenario: A ten-person web agency manages hosting, content management systems, analytics and social media accounts for several clients. Instead of keeping credentials in a shared document, the agency creates folders for each client and grants access to the relevant project team.
When a freelancer finishes a contract, the administrator can remove their access without sending a new password to every remaining team member. If a password needs changing, the updated version is stored in one central location.
2. An internal IT manager controls supplier access
Example scenario: A business works with an external IT contractor who needs access to selected infrastructure accounts. The IT manager creates a restricted role and shares only the folders needed for the contractor’s work.
The arrangement reduces the risk of accidentally exposing unrelated credentials. Once the engagement ends, the manager can remove the contractor’s account and review the activity history.
3. A growing company improves onboarding
Example scenario: A company is opening a new office and needs several employees to access email administration, online services and internal systems. The administrator assigns the correct folders and permissions as each person joins.
New starters do not need to ask several colleagues for passwords. The business also has a clearer process for removing access when someone leaves, although that process still depends on administrators applying it promptly.
3 Things That Could Be Better
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Self-hosting requires ongoing technical care.
Installing the application may be straightforward, especially through a supported one-click installer, but long-term maintenance is more involved. Someone must manage updates, backups, HTTPS, database protection, server permissions and recovery procedures. -
The smoothest browser experience may cost extra.
The core server is free and open source. However, the optional browser extension is listed by the project from €49 per year as of 2026, so businesses should include that cost if browser autofill and password capture are important to their workflow. Prices and packaging can change. -
Security depends on the quality of administration.
Modern encryption and access controls are valuable, but they do not replace patching, strong administrator accounts, multi-factor authentication and tested backups. Older installations have had security advisories, so businesses should follow current release information and update promptly.
These limitations do not make the software unsuitable. They simply mean that TeamPass is not a completely hands-off service. A business that wants the benefits of self-hosting should treat the vault as an important business system, not as an application that can be installed and forgotten.
Top 2 Alternatives to TeamPass
- Bitwarden: An open-source password manager with a more polished hosted experience and a self-hostable option. It may suit teams that want stronger consumer-style usability alongside business controls.
- KeePass: A local password database rather than a central team vault. It can be a good choice for an individual or very small team, but coordinated sharing and permissions usually require more manual processes.
3 Tips to Get More From TeamPass
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Design your folder structure before importing credentials.
Start with a simple model such as clients, departments, suppliers and internal systems. Avoid creating a separate folder for every password. The aim is to make the correct credential easy to find while keeping access narrow. -
Create roles around real responsibilities.
Give users access based on what they need to do, not simply on their job title. Review administrator rights regularly, and remove access as soon as a person changes role or leaves the business. -
Combine the vault with a maintenance routine.
Set a recurring review for updates, backup restoration tests, weak-password checks and inactive accounts. Store recovery information securely and make sure more than one trusted person understands the recovery process.
For businesses planning a wider online refresh, password management should also be considered alongside site security and usability. Zest City’s website design services can help create a clearer, better-managed website environment around the systems your team uses.
Free with Zest City Web Hosting
TeamPass is one of 79 apps available free with Zest City Web Hosting : included on every shared hosting programme and platform we offer, with genuine 1-click installation (no server admin, no manual setup, live in minutes). No extra licence fees, no separate app-store account.
Zest City Web Hosting makes the initial installation easier for small businesses that do not want to configure a server manually. The app itself remains a self-hosted service, so you should still plan who will manage updates, access permissions and backups.
With Zest City Web Hosting, you can also discuss the wider requirements of your website and connected tools before choosing a plan. The one-click installation route is designed to reduce setup work, but secure administration remains important after installation.
FAQs
Is TeamPass free?
The core TeamPass server is free and open source, with no per-user licence fee stated for the main application. As of 2026, the project also offers an optional browser extension from €49 per year, so check the current pricing before budgeting for extra features.
Can TeamPass share passwords with my team?
Yes. TeamPass is designed for shared credentials, with folders, roles, user privileges and item-level access controls. Administrators can organise information by team, client, project or system and limit access to the people who need it.
Is TeamPass secure?
TeamPass uses encrypted storage and supports features such as multi-factor authentication, audit trails and access controls. However, no self-hosted application is secure by default: administrators must apply updates, protect the server, use HTTPS, restrict privileged accounts and test backups.
Is TeamPass good for small businesses?
It can be a good fit for a small business that wants a low-cost, self-hosted vault and has access to reliable technical support. Businesses wanting a fully managed service with minimal maintenance may find a hosted alternative easier to operate.
Verdict: TeamPass is a strong option for teams that want open-source, self-hosted password management with detailed permissions and governance features. Its free core makes it attractive, but the business must be prepared to manage the underlying hosting and security properly.
Not sure TeamPass is the right fit : or want to see the other 78 apps you get free? Talk to Zest City about your web hosting and we'll help you pick the right app, the right hosting plan, and show you what else we can do for your site, from design to ongoing support.
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